Skip to main content

Moving forward with Sharepoint & Word

Well, I've nudged some middle managers forward.

While OneNote is the major collaborative space that we use here at School, it's not the most comfortable working environment for folks groomed on Word, Excel and Powerpoint.

We have in the past used GoogleDocs for the collaborative building of projects but many people are uncomfortable with the simultaneity of editing.  The regular Microsoft Office programs do allow for asyncrhonous sharing of documents when tied with Sharepoint.  

So I passed on the following bit of knowledge to a few of our managers who are working on a couple of projects:
  1. Go to a Document Library on one of your Sharepoint Sites
  2. In the Documents ribbon at the top of the screen you have a New Document button.  It comes with Word and we can add Excel, Powerpoint and other common programs.  Let's say we click on Word...
  3. It opens up Word on the tablet and you can write your document. When you finally hit Save (or Exit) you are encouraged to save it in the Document Library on Sharepoint that you started this process in.  So you save it there.
  4. Now, when users see the document, they click on it and it opens up in the Web version of Word, ready to be edited.  Now, the web app is great for the vast majority of editing that most folks do on a day-to-day basis.  Users also have the option of opening it in Word on their tablets but I'm hoping that we can get people comfortable with doing their editing in the browser.

My hope is that by encouraging this we'll start to reduce the number of emails that include attachments.  Documents can be stored in Document Libraries and when people want to make changes instead of emailing new copies around, they can just make their changes online.
We'll see!

Comments

Popular posts from this blog

Teacher Professional Development and Microsoft OneNote

During the first three weeks of July, I have the amazing opportunity to work at the Park City Mathematics Institute.  It is, without exaggeration, the best professional development opportunity for teachers of mathematics.  Participants spend three weeks thinking deeply about mathematics and mathematics education.

There are three main aspects of PCMI:

learning mathematicsreflection on practice (RoP)becoming a resource to others.I'm part of the team for RoP and in charge of the third aspect, in which participants consider a gap in professional development back at their home districts and work in small groups to help fill that hole by developing a rich PD seminar on that topic.

It is not easy to develop professional development.  Teachers who haven't written PD have to patiently learn how to write (essentially) lesson plans for someone else.

This year, I used Microsoft OneNote to facilitate the process.  We have a central OneNote Notebook through which I lay out the daily schedule…

Escape Room / BreakOut in OneNote

[[Part 2 of this article is here: Link]]

So when I was visiting Anna in Edinburgh during March Break, she showed me how she used Password-Protected OneNote sections within the OneNote ClassNotebook to help students check their work -- she set the password to the correct answer, so they knew they had it right when the Section opened up.

I figured I could use this for Math Review, so I set aside a couple of hours (turned out to be 3 hours but a fair chunk of that was solution-time) the other night to put an Exam Review together for my Grade 10 Mathematics course.  I pulled together as many multiple choice questions and short answer questions on the topics as I could Google and tried to balance each Section with a mix of topics and then threw in a couple of pop-culture questions, too.  The students worked on the problems in each section and used the answers as passwords to unlock the next section until they got to the Prize section.
Result?  Near total continual engagement for the 60 min…

So you want to hack your OneNote Class Notebook

Taking a brief break from my "Getting Started with OneNote Class Notebook" series (you can start that one here)...

This is a little advanced so if you're not comfortable setting permissions inside of Office365 you may want to avoid this.  Or set up a Class Notebook to play with so that it doesn't affect any existing Class Notebooks.  Yeah, the latter is a good option.

One of the great powers of OneNote is that you can do some really neat permissioning of the Section Tabs. When the Notebook is created, of course, it gives you an "open permissions" on the Collaboration Space and student-read-only on the Content Library.  And then each student space is wide open to each individual student.

But we've found that occasionally you want to mix up the permissions a little.  For example, you could create a space in a student section for your private notes that the student couldn't see, or maybe you want a tab in the Collaboration Space that students couldn…